Careers
Join the Muslim Hands team
Fundraising Administrator
At Muslim Hands we believe that everyone has the right to an education; access to food and clean water; and the means to support themselves, their family, and their community. Our dedication to fighting the root causes of poverty and creating a fairer world for all are inspired by the values of our faith.
The Fundraising Administrator plays a key role in supporting the fundraising team with the planning, coordination, and execution of fundraising activities and events. This position focuses on behind-the-scenes operational support, including logistics, task coordination, documentation, and vendor management to ensure the seamless delivery of campaigns and events.
Application is by CV and covering letter by email to [email protected] or by hard copy to our address.
Position Summary
1. Event & Campaign Coordination
- • Provide logistical support for fundraising events and campaigns (e.g., venue booking, ordering supplies, arranging signage, and coordinating catering).
- • Coordinate with designers to ensure campaign and event materials are designed, reviewed, and finalized in a timely manner.
- • Manage event timelines and checklists in collaboration with the fundraising team.
- • Liaise with internal departments (e.g., communications, finance, and programs) for cross-functional event coordination.
2. Procurement & Vendor Liaison
- • Coordinate printing and delivery of banners, signage, brochures, and other physical materials.
- • Coordinate with vendors to obtain quotes, confirm deliveries, and troubleshoot issues.
- • Submit purchase requests and process invoices in coordination with the finance team.
3. Documentation & Tracking
- • Maintain up-to-date records of campaign and event logistics, including orders and task tracking.
- • Support post-event reporting by collecting feedback, summarizing outcomes, and organizing documentation.
4. Administrative & Team Support
- • Convert meeting notes and discussions into actionable task lists for the fundraising team.
- • Track team deliverables and follow up on pending items to ensure timely execution.
- • Assist in scheduling meetings, preparing agendas, and documenting outcomes.
5. General Operational Support
- • Assist in travel and accommodation arrangements for speakers, guests, or team members as needed.
- • Help manage inventory of fundraising materials and supplies.
- • Support other team members with ad-hoc administrative or operational tasks.
Qualifications and Skills:
- • Post-secondary education in Administration, Event Planning, Nonprofit Management, or a related field.
- • 2+ years of experience in administrative support, preferably within a fundraising, nonprofit, or event-planning environment.
- • Excellent organizational and time management skills with the ability to handle multiple priorities.
- • Proficiency in Microsoft Office Suite, Google Workspace, and project/task management tools (e.g., Asana).
- • Excellent written and verbal communication skills.
- • Strong attention to detail, with a proactive and resourceful approach to problem-solving.
- • Ability to work occasional evenings or weekends during events or campaigns.
About Muslim Hands
When, in 1993, the Bosnian War brought devastation to eastern Europe, a community in Nottingham, England, was moved to take action. This small team of volunteers started by collecting money, clothes and medicine for the struggling people of Bosnia.
From this grassroots movement, Muslim Hands has grown into an international aid agency and NGO. Since then we have responded to numerous emergencies worldwide, and established myriad long-term projects like schools, health clinics and livelihood programmes.
Muslim Hands was incorporated in Canada as a separate and independent entity in October 2015 and there is a pending application for registration with the Canada Revenue Agency. Delivery of projects outside of Canada is through an affiliated Muslim Hands organization.
Muslim Hands is determined not just to provide immediate relief but to battle the root causes of poverty worldwide. We work beyond the immediate needs of communities, ensuring they have sufficient support for the long term.
How To Apply
Application is by CV and covering letter by email to [email protected] or by hard copy to our address.
Apply Now
Muslim Hands Canada is an international aid agency and NGO working globally to help those affected by natural disasters, conflict and poverty. Muslim Hands Canada is a registered charity with the Canada Revenue Agency (Charity Registration No. 81126 4985 RR0001).